Annual General Meeting Minutes

PENDER HARBOUR POWER & SAIL SQUADRON
MINUTES - ANNUAL GENERAL MEETING, APRIL 9TH.2008

The meeting was held at the Legion with 32 attendees and was called to order at 1930 by the Commander, Charlie Park. A quorum being determined, the Secretary confirmed that proper notice of the meeting had been given. The Secretary read the minutes of the AGM held April 11,2007. They were accepted as read (moved Harry Luck, second Doris Farrand). David Pearson asked if minutes of AGM’s should not be put on our website; it was agreed that they should.

There were no other matters arising.

OFFICERS REPORTS

Commander (Charlie Park)
Has enjoyed being Commander, feels the squadron is doing well; all activities have been well attended. Very pleased that some new volunteers have come forward to keep the ship running in the future. Cruises all went well, thanks to Harry Luck's organizational abilities. Thanked Doreen Johnson and her team for making the social functions a success, and Fay and Ian Wright for the garden party. The Oktoberfest, run by too many of our members to list here, shows that this Squadron can pull the stops out to help a community fundraiser. Whilst members had a good time at these events, the main reason the Squadron exists is to promote safe boating, and in that regard thanked all instructors who gave up their time to put on courses, in particular to David Pearson for taking on the Training Officer role at short notice. None of our activities would happen without volunteers; only a few were mentioned, but there are many more that have contributed to the success of this Squadron. He found that very gratifying and thanked everyone for their involvement.

Executive Officer (Maureen Luck)
Found that she didn't do much apart from seeking explanation of and reporting on a few matters. She reported on the need for members to get involved in the bridge and feels we are very fortunate that so many are willing to take on what she hopes will be an interesting challenge.

Training Officer (David Pearson)
Boating Course, Jan.-April 2007: Thirteen enrolled, all passed PCOC, nine passed. Boating exam, and a further two passed on re-write.

Maritime Radio, Spring 2007: Eighteen enrolled, all passed.

Boatwise, July 2007: Twenty students enrolled.

Boating Course, Jan.-April 2008: Eleven enrolled, seven sat and passed PCOC, ten took and passed Boating Exam with an average score of 88%. Many thanks to the training team of Barry Ashley, Alan Broadley, Ray Bunt, Eric Dodd, Ian McNee and Ian Wright.

Treasurer (Barb Callihoo)
Detailed statements were circulated to all present. Feels we have done well and thanked everyone for making the Squadron a tight team, particularly Maureen Luck for helping out. Since no one has come forward to take on the Treasurer role, Barb will continue until she leaves the area. For the year April 1, 2007-March 31, 2008, revenue was down by $3,135.12 compared to previous year ($8,722.17 and $11,857.12 respectively), but expenses were also down ($11,912.94 and $7,316.59 respectively), so net income
increased by $1,461.23, from a deficit of $55.65 to a surplus of $1,405.58 respectively.
Total assets at March 31, 2008 were $5,106.62, compared with $3,675.04 at March 31, 2007.

Secretary (Barry Ashley)
Main duty has to been to record minutes of Squadron's meetings. The main items of correspondence have been "get well" and "condolence" cards sent to members on behalf of the Squadron (4 and 3 sent, respectively). Our Post Box has only ever contained other squadrons' newsletters and fliers, showing that all important correspondence comes via email.

Membership (Diane White)
Gains and losses have been pretty steady. At the moment, we have 172 Regular, 4 Associate and 3 Dual members. There are 2 rejoins, making a total membership of 181. By passing the Boating Course, we will gain 10 more members, increasing our total to 191. There have been 4 resignations during the year.

Public Relations (Jo Benjafield) - absent, no report.
The Commander referred to the excellent job Jo has done in promoting the squadron this last year.

MAREP (Jim Stewart)
Has regularly read "Notices to Mariners" but finds little to report about our area. If anyone sees anything that should be reported to the Coastguard they should let Jim know, although he has just noticed that our website has the wrong phone number for him, which may explain why he never gets any calls! Thanked this year’s Bridge for the great job that was done, and is looking to continuing as your MAREP officer.

Cruisemaster (Harry Luck)
Reported on cruises to Hotham Sound, Chatterbox Falls, Gulf Islands, the Poker Cruise and the Wright's lawn party. All were greatly enjoyed, and Harry paid tribute to organizers Doreen and Emil Johnson, Peter Benjafield, Ian Wright, Bob Errico and Graham Lyon. The cruise/road trip to Powell River's Seafood Fest is still to happen, with 10 members proposing to attend.

Social (Doreen Johnson)
The Social Committee has had a successful year, all events (Change of Watch, Poker Cruise dinner and Christmas reception) being well attended. There are many people to thank for their help: in decorating the halls, the skippers of boats who took people around the Harbour in the Poker cruise, Dave White for printing tickets, menus and programmes, Fay and Ian Wright for the lawn party, and everyone who loyally supported the Squadron by coming out to make our social events so popular.

Environment (Barry Ashley)
Most important thing to happen this year was the coming into force in July of the Sewage Discharge Regulations, requiring all boats fitted with a head to have a holding tank, and prohibiting discharge of sewage within 3 nautical miles of shore, with exceptions where there are no pump-out stations. This latter muddied the waters, so currently CPS is seeking clarification whether the application of the regulations is being delayed.

PMD's "Safe Boating Guide" is currently being worked into its final form, and should be issued in September under the title "The Marine Environment - A Shared Responsibility".
To keep fully up to date with Pacific area marine environmental matters, members are urged to go to Georgia Strait Alliance's excellent website.

Editor (Maureen Luck)
Our Newsletter was issued without undue problems. Thanks and appreciation to all who contributed to "Fore N' Aft", and particularly to Paige Ackerman, our webmistress, for her unfailing help. Is confident everyone will continue to work well with Linda Pearson as she takes on the Editor's task.

Port Captain (Jack Dennis)
Jack tried to make a lengthy report of "no calls, no incidents", but did not succeed.

Supply (Peter Benjafield) - absent, no report.

Telephone (Doris Farrand)
The Committee has worked well, and Doris thanked them for a job well done. She suggested that, for better communications, the Cruise Committee and Social Committee do their own phoning, as they would then know who was attending without more calls having to be made.

Programmes (Charlie Park)
Not many speakers this year, but we did have Peter and Heather Paget who spoke on part of their round-the-world cruise, and Keith Muir who spoke about astronomy.

Refreshments (Mary Ashley)
The donations box now stands at $87, compared to $27 last year; this all helps to buy the refreshments. Thanked everyone for their monetary donations and those who had contributed cookies, etc.

Historian (Fay Wright)
Efforts to continue to document in chronological order the activities of the Squadron. Thanks to those who contribute pictures, both digital and printed, and to former Historians and contributors of albums from the past. New albums have been purchased to keep the record up to date. Some photos have been printed in the Newsletter, thanks to our editor. Data for the Annual Historians Report is being collected and recorded, and to be sent National and PMD when complete.

Lt. at Large (Ralph Murray)
Explained that his duty is to serve the Commander, and answer any questions he/she may ask; in that he didn't receive any requests for answers, he has had an easy year! Has had the pleasure of being the Examiner at our recent Boating exam, and congratulated the teaching group on the results, they did a very good job; the students were very well prepared.

Unfinished Business - none

The Commander now made way for the Chairman of the nominating Committee, Maureen Luck, who asked the Secretary if he had received any further nominations. Hearing none, she now read out the names of those nominated to Bridge positions:

Commander                          Maureen Luck
Lt./C Executive                     John Rees
Lt./C Training                       David Pearson
1st.Lt. Secretary                  Pat Walsh
1st.Lt. Treasurer                  Barb Callihoo
1st.Lt. Membership               Diane White
1st.Lt. Public Relations          Jo Benjafield
1st.Lt. MAREP                      Jim Stewart

(Although not properly part of the AGM, the Chairman also read out the names of those to be appointed to unelected positions, as follows):

Lt.Environment                    Barry Ashley
Lt.Programmes                    Charlie Park
Lt.Cruisemaster                   Peter Benjafield
Lt.Editor                            Linda Pearson
Lt.Supply                           Claus Sjogren
Lt.Social                            Margaret Stewart
Lt.Refreshments                  Mary Ashley
Lt.Port Captain                   Bob Walsh
Lt.Historian                        Fay Wright
Lt.Telephone                      Doris Farrand

The Secretary now confirmed that there was no opposition to any of the Nominees, and, at the request of the Chairman, cast a single vote in favour of the nominees; they were then declared to be elected as the new Bridge. Maureen Luck, the Chairman, being also the new Commander, now took the chair as Commander.

New Business
Doris Farrand raised the question of an Auditor for the coming year. The new Commander replied that she was the Auditor for the year now passed, and a new one has not yet been appointed. It is hoped that a new one will be in position by the June meeting.

A motion to terminate the meeting was made by Diane White, second Emil Johnson. The meeting terminated at 2025.

Note: Subsequent to the meeting Doris Farrand resigned her position and Fay Wright assumed the role of Lt. Telephone

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